Job Description for an in-office Real Estate Company Administrative Assistant/Manager
Duties include; Transaction Coordination, Buyer and Seller Appointment scheduling, and Agent Care Duties. Experience preferred, but not mandatory. Must have excellent grammar, diction, and communication skills. Must be detail-oriented and have a patient demeanor. Must have Social Media Content Creation and Posting skills
Job Title: Real Estate Company Administrative Assistant
Location: 20774
Position Type: Part-Time to Full-Time, In-Office
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our real estate office. The ideal candidate will assist in transaction coordination, appointment scheduling, and agent Care. This role requires excellent grammar, diction, communication skills, Social Media Marketing Skills, Content Creation skills and a patient demeanor to work with clients and agents effectively. Previous experience is preferred but not mandatory.
Key Responsibilities:
- Transaction Coordination:
- Manage paperwork and documentation for real estate transactions from Contract to Closing.
- Ensure compliance with legal and industry standards.
- Track deadlines and follow up on pending tasks related to sales and purchase agreements.
- Communicate with clients, agents, lenders, and title companies to facilitate smooth transactions.
- Communicate with all parties involved in the transaction to ensure smooth progress.
- Content Creation including Reels, Sound, Editing, Video recording, for all listings and etc.
Appointment Scheduling:
- Coordinate & Schedule buyer and seller consultations and property showings.
- Coordinate agent and client availability to ensure seamless appointments.
- Confirm appointments with clients and agents, keeping the calendar updated.
- Coordinate and schedule buyer and seller closings/Settlements.
- Maintain and update the office calendar, ensuring timely appointments for clients and agents.
- Follow up with clients and agents to confirm and remind them of upcoming appointments.
- Maintain, Update and Send out the Monthly Training Schedule.
Agent Growth & Developemnet:
- Assist in agent Individual Team Building efforts.
- Maintain a database of prospective agents and track communications.
- Collaborate with the hiring team to support the onboarding process of new agents.
- Manage communication with Agent Prospects and maintain a database of candidatess.
- Support onboarding efforts for new agents, ensuring a smooth transition into the company.
- Track the Production of Desired Professionals.
- Set Appointments for Free Coaching Prospects
Administrative Duties:
- Answer phones, respond to emails, and greet clients in a professional and welcoming manner.
- Maintain office supplies, organization, and general office upkeep.
- Support management with ad hoc administrative tasks as required.
- Social Media Posting for Listings, Sales, Settlements, etc.
- Create, curate, and post engaging content across all major social media platforms (Facebook, Instagram, LinkedIn, etc.).)
- Knowledge & Use of the top content creation tools such as Canva, Adobe Creative Suite, Cap Cut, or similar platforms to design high-quality graphics, videos, and posts.
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- Develop creative campaigns to increase brand awareness, attract clients, and promote listings.
- Monitor social media engagement, respond to comments, and track performance metrics.
- Collaborate with the marketing team to align social media strategy with company goals.
CRM and Office Management:
- Efficiently manage the company's CRM system to track leads, manage contacts, and assist in marketing efforts.
- Ensure data is up to date and that all communications and follow-ups are logged properly.
- Handle general administrative tasks such as answering phones, managing emails, greeting clients, and maintaining office supplies.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
Requirements:
- Strong organizational skills and meticulous attention to detail.
- Excellent grammar, diction, and communication skills (written and verbal).
- Ability to handle sensitive information with discretion.
- Social Media Content Creation and Posting for Listings, Sales, Settlements, Etc.
- Patient demeanor with a customer service mindset.
- Ability to Multitask and complete work load.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and basic computer skills.
- Experience in real estate transactions or transaction coordination is a plus, but not mandatory.
- Willingness to learn and adapt in a fast-paced environment.
- CRM Management
- Monitoring Onboarding activities
Preferred Qualifications:
- Previous experience in real estate, sales, or administrative support is a bonus.
- Experience with CRM systems or real estate transaction software (preferred but not required).
- Skilled in CRM systems and ability to learn new technology quickly
Compensation:
Salary Comensurate with Skillset. (Production Bonuses are available.)
If you are a creative, organized, and detail-oriented individual with strong communication skills, we’d love to hear from you!
Or
If you are a motivated individual with strong communication and organizational skills, we encourage you to apply!
Or
If you are teachable, and possess some percentage of the Skillsets, and you are willing to develope the Mindsets and Master the Toolsets, PLEASE APPLY! We can Train you!
To Apply, please submit your resume and a brief cover letter to:
MetroHomes4U@gmail.com
